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Kelly: Administrative/ Front Desk


This is a Contract position in Perinton, NY posted February 20, 2021.

Job DescriptionAdministrative opening in Fairport, looking for someone with experience in the CONSTRUCTION industry. This position is temp-hire or possible Direct Hire for the right person. Responsibilities Answer phones for general inquiries, directing the caller to the appropriate person/department. Manage incoming fax folder and electronically distribute to the appropriate person/department. Distribute mail and packages to the appropriate person/department. Greet visitors. Order office supplies and research new deals and suppliers. Maintain contact lists internal office phone directory, Outlook contacts, etc. Assist all departments with administrative duties as requested. For example, but not limited to: Accounts Payable: manage Lien Waiver cycle Accounts Payable: scan and file invoices and packing slips IT: setup mobile devices, computers and various tech duties Estimating: update bid calendar online Equipment: update weekly Equipment Rental spreadsheet Project Managers: make job books, site notices, order rentals and call off rentals Project Managers: maintain weekly spreadsheet of tool box talks HR: assemble New Hire Packets maintain binder of applicants for EEO compliance General office duties. For example, but not limited to: ? Scanning, copying, filing Creation of monthly newsletter Manage electronic files for claims, incidents and equipment documentation Ad hoc party planning for example, ordering cookie trays, sending invitations Basic Qualifications Five or more years of Administrative experience ideally in a construction company Knowledge of office management systems and procedures ? Proficiency in MS Office Word, Excel and Outlook, in particular Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School Diploma, or GED Able to work in a high volume and fast paced environment; must be accurate and precise Work well with numerous distractions throughout the day Pay is based on experience $16-20/hr Why Kelly®? As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined. About Kelly® At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance. ]]