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Hamilton College: Project Assistant To The Dean Of Faculty

Hamilton College

This is a Part-time position in Kirkland, NY posted August 25, 2021.

The primary responsibility of the Project Assistant is to plan, execute, and complete cyclical and on-going projects under the purview of the Dean of Faculty.

In addition, the Project Assistant will supplement the administrative team supporting the Dean of Faculty Office.

Must prioritize and complete tasks in a timely manner, demonstrate a sincere, caring, friendly, and helpful attitude to our guests and Hamilton community members, use good judgment, and maintain confidentiality.This is a part time, non-benefited position.Responsibilities: Administer the College Speaker Fund including maintaining budget spreadsheets, notifying speaker coordinator of approval, process check requests, and track expenditures.

Maintain Dean of Faculty website.

Administer payout of student entertainment fund.

Provide overall administrative support to the Institutional Review Board (IRB) led by the Director of Sponsored Program Grants.

This includes maintain electronic and hard copy files of all protocols received by the IRB, managing electronic (email) communications between the IRB and individual researchers, and making regular updates and additions to the IRB website and the shared drive.

Organize events for Associate Deans of Faculty and the Dean of Faculty.

Team with all co-workers in Buttrick as needed, and complete other tasks as assigned.

Manage and execute all aspects of student awards for Convocation, Class and Charter Day, and Commencement.

Provide administrative support to student research awards and be responsible for pay out to students.

Organize and schedule events for New Faculty Orientation.

Manage all administrative responsibilities for faculty awards.

Complete correspondence to all Dean’s List recipients each semester.

Assist with Commencement, Convocation and New Faculty Orientation as needed by Dean of Faculty and President’s Office.

Cover for administrative staff in Buttrick as needed.

Other duties as assigned.QualificationsBachelor’s degree or Associates degree plus related experience.Proficient in Google Workspace, Microsoft Word and Excel.

Strong computer skills, organizational skills, and communication skills; ability to communicate in a friendly, tactful and professional manner with faculty, administrators, staff, student, alumni, as well as individuals from other institutions and the general public.

Able to work independently as well as a member of the Dean of Faculty team.

Executive presence and ability to anticipate executive level needs.

Commitment to confidentiality and good judgment dealing with a wide range of informationApplication InstructionsPlease submit cover letter, resume and contact information for three professional references.

Consideration of candidates will begin immediately and continue until the position is filled.