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Office Coordinator

Careerbuilder-US

This is a Full-time position in Garden City South, NY posted October 23, 2021.

O ur client, a prestigious Law Firm on Long Island is seeking an on site Receptionist for their Garden City location.

The receptionist is the first point of contact in the office and must be well presented, highly organized and able to communicate clearly, effectively and comfortably with different people; must possess a pleasant telephone demeanor and a smile when greeting clients and visitors in person. Must be a flexible team player who has a good attitude and the ability to prioritize and demonstrate good judgment and professionalism under pressure. Good attendance and reliability are critical. With COVID they have to request visitor questionnaires and offer masks to guests.

Hours are 8:30- 5:00 pm with one hour lunch

Responsibilities:

• Answer, manage and screen telephone calls,
• Greet visitors,
• data entry, time sheet entry and calendar management,
• Manage conference rooms; and keep Office Services advised on guests departure for cleaning and to stock supplies, provide refreshments and clean up after meetings;
• Communicate with IT Manager, Office Administrator and Office Services Manager about technology, facilities and other office issues; coordinate with building management for misc. services and deal with vendors,
Requirements:

• Preferred but not required 2-year or 4-year college degree
• 1+ years’ experience in a professional office environment
• Proficiency in Microsoft Outlook and Word
• Pleasant telephone manner
• Ability to multi-task

In addition to their competitive salary, they offer an excellent benefit package, including health, Flexible Spending Plan, 401(k) with an employer match, Profit Sharing Plan and paid vacation.

All employees must be vaccinated against COVID

Job Requirements:

  • Greeting incoming visitors, answering and routing incoming phone calls
  • Direct all incoming phone calls
  • Respond to incoming phone calls
  • Answering/directing incoming calls and greeting visitors
  • Answering incoming calls, directing calls
  • Answering phone calls, greeting and directing visitors
  • Responding to telephone calls and greeting visitors
  • Answer incoming calls and schedule appointments
  • Answering incoming calls and greeting guests
  • Answering and directing incoming phone calls
  • Answer all incoming telephone calls
  • Direct all incoming telephone calls
  • Receive all incoming telephone calls
  • Process all incoming telephone calls/
  • Directing all incoming telephone calls
  • Perform administrative and receptionist duties
  • Completing clerical and receptionist duties
  • Answer incoming telephone calls and direct telephone calls
  • Answering phones and greeting visitors
  • Greeting visitors and answering the phone