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Full charge bookkeeper / office manager

Bespoke Private Service

This is a Full-time position in Fowler, NY posted November 29, 2019.

Primary Function: The primary responsibility of the Office Manager/Full Charge Bookkeeper is to ensure the smooth flow of operations and accounting within the office.

This position is for full-service interior design firm.

This firm provides an attentive and thoughtful suite of design services for the mindful client who appreciates design and its worth.

Major Responsibilities: Accounting:
• Responsible for all accounting functions within the company, and the company’s adherence to Generally Accepted Accounting Principles (GAAP)
• Responsible for the company’s adherence to all city, state and federal regulatory requirements
• Ensure all accounting for the company is accurate and posted to the accounting system in a timely manner
• Provide reporting on company performance, including billable vs.

non-billable time, and cash flow position Operations:
• Responsible for ordering office supplies, ensuring the proper functioning of equipment, installation of software, and interfacing with vendors to ensure the proper functioning of computers, printers, and networks
• Ensure all required paperwork is obtained on employees for PR processing, as well as tracking all PTO, health benefits, documentation, and review dates
• Ensure the company has up to date Workers Comp and Liability insurance sufficient to cover the company’s risk and minimize liability
• Ensure Pipedrive (CRM) is kept up to date with any additions and changes including setting up follow up reminders
• Provide support to management as requested
• Foster an enthusiastic, creative and pleasant work environment, and shares the responsibility for the Company’s success in reaching its goals Skills & Qualifications:
• 5-7 years of office management/accounting experience
• Thorough knowledge of, and experience with, automated cost accounting and spreadsheets, ideally having worked with Studio Designer software
• Experience in managing and doing cost accounting in Accounts Payable, Accounts Receivable, Payroll, and all matters relating to the same, including payroll tax payments and quarterly reports
• Excellent verbal and written communication skills
• Detailed and results-oriented along with working well under tight deadlines
• Excellent organizational skills
• Able to both give and take coaching and feedback constructively
• Prior experience at a design firm is ideal but not required Ideal candidate will poise some or all of the following characteristics: Proactive Trustworthy Knowledgeable Thorough/Detail Oriented Cheerful and Kind Team Player Positive Sense of Humor Transparent Self Aware Self Sufficient Empathetic Smart Organized Honest Approachable Compassionate Fair Has a natural steady energy Helps create and hold structure while allowing flow and ease Helps increase profitability Personable and warm Likable Strong accounting skills Someone who can slide right in to the company culture, gets the vision and wants to help grow the business The ideal candidate will have a career trajectory of Chief Operating Officer (COO).